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Home > Font Encoders > OpenOffice & StarOffice for Base, Calc and Writer

Sun StarOffice & OpenOffice Tutorial

This tutorial describes how to use IDAutomation's barcode fonts in Sun StarOffice and OpenOffice. The solutions described here are compatible with Star Office 8 and Open Office 2.0 and should be compatible with later releases.

Download macros (includes VB source code and examples)

Prepare OpenOffice for the Use of Barcode Fonts

The following will prepare OpenOffice applications such as Calc, Base or Writer for use with IDAutomation's barcode fonts.

  1. The default method Star Office and Open Office uses to display font names is to list them in their own font as a preview. This works well for text fonts; however, barcode fonts cannot be viewed this way because their names cannot be chosen. To allow viewing of barcode font names in Calc, Base or Writer choose Tools - Options - View, deselect the "Show Preview of Fonts" check box and choose OK.
    Prepare Calc, Base or Writer for use with barcode fonts.
  2. The additional items below do not have to be performed when using the Code 39 Barcode Fonts. If a checksum is required for Code 39 or another barcode type is needed, perform the steps below to install the macros. These macros will reformat the data to the barcode fonts and handle any required checksum calculations.
  3. Choose Tools - Options - Security - Macro Security and set the level to Medium and choose OK.
    set macro security
  4. Download and extract the IDAutomationVB.bas file.
  5. Choose Tools - Macros - Organize Macros - OpenOffice.org Basic.
  6. In the macro from area, click on the name of the desired file and choose New. This will embed the macros and Visual Basic source code into the file.
    embedding bar code macros into the Calc file
  7. Remove the Sub Main and End Sub lines that are automatically added.
    remove sub
  8. Click on the Insert Basic Source button and choose the file IDAutomationVB.bas provided in the download.
    insert basic source
    This will automatically add the code into the editor window.
  9. Choose File - Save and File - Exit to exit the VB editor.
  10. Shut down all OpenOffice applications and install the IDAutomation barcode fonts. If unsure of what barcode font type to use, IDAutomation recommends the Code 128 Barcode Fonts.

Barcode Creation in Calc

  1. If the tasks in the Prepare OpenOffice section have not been completed, do so now.
  2. Open Calc and Create an area in the spreadsheet column for the barcode. Video Tutorial
  3. Size the column to make sure it is wide enough to contain the entire barcode.
  4. Format the column so that any text appearing in it will be centered. This is necessary to create the white space (often called the quiet zone) before and after the barcode.
  5. Enter the formula in the cell that will format the data to the barcode font - this is where the barcode will appear. For use with the Code 39 font, enter the formula of ="*" & A1 & "*" in the cell. If unsure of which function or barcode to use, IDAutomation recommends using the Code 128 fonts, using the formula =Code128(A1;0;0) where A1 refers to the cell location of the data to be formatted and encoded in the barcode.
    After entering the formula, the modified text that is to be formatted and encoded for the barcode font should appear in the cell with the formula.
    code128 calc barcode
  6. Apply the applicable barcode font to the cell and size the cell so there is at least 4 times the white space before and after the barcode based on the thickest bar in the barcode.
    barcode in calc
  7. To create barcodes for other cells in the column, select the original cell and choose Edit - Copy and select the new cell or cells, then choose Edit - Paste.
  8. To allow for easier scanning of barcodes in cells, select the bar-coded cells and choose Format Cells - Borders and set the spacing to 4 points.
    formatting the barcoded cells

Barcode Creation in Base

This section is currently under construction. In the interim, consider IDAutomation's easy-to-use Barcode Label Software or Barcode Image Generator products. To assist with information that would be beneficial to this section, please contact IDAutomation.

Barcode Creation in Writer

To create barcodes in an OpenOffice Writer mail merge using macros, it is necessary to use Calc as the data source. The field used for the data source in Writer should be the column in Calc where the formula has been applied, which is used to format the data to the barcode font. IDAutomation suggests using the last column of the spreadsheet in order to avoid any merging problems. To set up the Calc spreadsheet with the macros, please refer to the Calc Tutorial.

  1. Calc requires a medium security setting to run macros. Open Calc, set the security level to medium by choosing Tools - Options - Security - Macro Security, set the level to Medium and choose OK.
  2. To begin the mail merge go to Tools - Mail Merge Wizard.
  3. First, select the starting document for the Mail Merge. In this example, the current document will be used. Click Next.
    start mail merge
  4. The following screen will default to Letter. Click Next.
  5. On the Insert Address Block screen, click Select Different Address List. The next screen will list the available Calc spreadsheets available to use.
    address list
  6. Select the Name and Table from the list provided or choose data from a different location by clicking Add. A new table may also be created by selecting Create. Once the selection has been made, click OK.
    select calc sheet
  7. On the Insert Address Block screen, select "This document shall contain an address block" and click Match Fields.
    select merge fields
  8. Start with the first 'Address elements' field and match the fields wanted to the spreadsheet attached. Click OK.
    match fields
  9. Now click on More and select Edit.
    arrange elements
  10. Remove the address elements not mapped to the spreadsheet. Click OK twice, then click Next.
  11. The salutation should be disabled on the next screen.
  12. Skip Adjust Layout because it will be easier to move the barcode area on the next Edit Document screen, where the text box created may be manually aligned on the original Writer document. This will also be the time where the barcode font will be applied to the encoded data as well as adding any additional information to the document such as data fields if needed.
  13. Click Next and the mail merge will be completed. If specific notes need to be applied to individual pages in the merge, the Personalize Document screen will allow users to add notes to single pages.
  14. The Print screen will save the document or print out directly.
  15. After the merge is performed, print and scan the barcode(s) to verify the correct data is encoded. If a scanner is needed to verify barcodes, IDAutomation suggests the easy-to-use USB Barcode Scanners.
  16. When distributing the mail-merge, the font should be embedded in Writer and the Calc data source must be accessible.

The Following Barcode Macros are Available:

The barcode macros listed below are supplied in the file named "IDAutomationVB.bas" which is provided in the download package.

For all functions listed below, the DataToEncode is the string data type. Other data types, such as numbers or dates, may need to be converted to the string data type to be properly encoded. All parameters are required. For example, use Code128("123456"; 0; 0) instead of Code128("123456"). For all number symbologies, such as POSTNET and UPC, dashes or spaces may be imputed for easier readability, the dashes and spaces will be filtered out before the barcode is generated. For UPC-A, UPC-E & EAN-13, the +2 and +5 add-on codes may be created by adding the data to the end of the string.

Function Font to Use Notes
Code128(DataToEncode;
ReturnType;
ApplyTilde)
IDAutomationC128 If unsure which Code 128 set is for an application, then use this one. This "Code 128 Auto" function that will automatically encode any DataToEncode from ASCII 0 to ASCII 127. It will automatically switch to character set C for numbers also. Data may be easily encoded without any options. For example, the formula Code128("123456") will encode the numbers 123456.

It may be necessary to use the ReturnType and ApplyTilde for special purposes.

  • If ApplyTilde is set to True, the tilde will be processed as described here. ApplyTilde is False by default.
  • To encode alpha-numeric UCC/EAN-128, ASCII 202 or character ╩ is entered as the FNC1 before each AI. For example, the UCC number of (8100)712345(21)12WH5678 should be entered as: 81007123452112WH5678.
    More information about AIs and UCC/EAN-128 is located here.
    (DataToEncode; 0; 0) formats barcode output string to the Code 128 barcode fonts.
    (DataToEncode; 0; 1) formats barcode output string for the Code 128 barcode fonts with ApplyTilde enabled.
    (DataToEncode; 1; 1) returns the human readable text.
    (DataToEncode; 2; 1) returns only the check digit.
Code128a(DataToEncode) IDAutomationC128 Caution: Entering a lower case character will create a function. Use the character values 64 through 95 from set A to print characters not on the keyboard; the scanner will recognize these functions as from set A. Formats output to the Code 128 barcode fonts.
Code128b(DataToEncode) IDAutomationC128 Returns codes formatted to the Code 128 character set B. Formats output to the Code 128 bar code fonts.
Code128c(DataToEncode;
ReturnType)
IDAutomationC128 This code128 function "interleaves" numbers into pairs for high density.
(DataToEncode; 0) formats output to the Code 128 barcode fonts.
(DataToEncode; 1) returns the human readable text with the check digit included.
(DataToEncode; 2) returns only the check digit.
Code39(DataToEncode) IDAutomationC39
or
IDAutomationHC39
Formats the output to print using Code 39 fonts.
Code39Mod43(DataToEncode;
ReturnType)
IDAutomationC39
or
IDAutomationHC39
(DataToEncode; 0) performs the mod43 checksum calculation for increased accuracy and then formats the output to print using Code 39 fonts. The mod43 checksum is usually required for LOGMARS and HIBC applications.
(DataToEncode; 1) returns the human readable data with the check digit included.
(DataToEncode; 2) returns only the check digit.
Code93(DataToEncode) IDAutomationC93 Formats the output to print with the 2 required check digits using Code 93 fonts.
Codabar(DataToEncode) IDAutomationCB Formats the output to print using Codabar fonts.
Code11(DataToEncode) IDAutomationC11 Formats output to the Code11 barcode fonts. Only the "C" check digit is calculated which is the standard when encoding 10 digits or less.
EAN13(DataToEncode) IDAutomationUPCEAN DataToEncode is a number string of 12, 13, 14, 15, 17 or 18 digits with or without a check digit, add-ons are supported. Formats output to the UPC/EAN barcode font. Entering incorrect data will create a barcode containing all zeros.
EAN8(DataToEncode) IDAutomationUPCEAN DataToEncode is a number string of 7 or 8 characters (EAN-8 without the check digit). Formats output to the UPC/EAN barcode font. Entering incorrect data will create a barcode containing all zeros.
I2of5(DataToEncode) IDAutomationI25
or
IDAutomationHI25
This function "interleaves" numbers into pairs for high density without check digits and formats the return string to the Interleaved 2 of 5 font.
I2of5Mod10(DataToEncode;
ReturnType)
IDAutomationI25
or
IDAutomationHI25
(DataToEncode; 0) performs the mod10 checksum calculation for increased accuracy and formats the return string to the Interleaved 2 of 5 font. MOD 10 checksums are required by USPS for special services and for SSC-14 when using Interleaved 2 of 5 for that purpose.
(DataToEncode; 1) returns the human readable data with the MOD10 check digit included.
(DataToEncode; 2) returns the MOD10 check digit.
MOD10(DataToEncode) not applicable Returns the MOD 10 check digit for a given string of numbers according to the UCC/EAN method.
MSI(DataToEncode;
ReturnType)
IDAutomationMSI
or
IDAutomationHMSI
(DataToEncode; 0) formats output to the MSI barcode fonts.
(DataToEncode; 1) returns the human readable data with the check digit included.
(DataToEncode; 2) returns only the check digit.
Postnet(DataToEncode;
ReturnType)
IDAutomationPOSTNET
or
IDAutomationPLANET
Enter a single string of Zip, Zip + 4 or Zip + 4 + Delivery Point or any number of digits for the planet code. The DataToEncode must be a number and can include dashes and spaces.
(DataToEncode; 0) formats output to the POSTNET barcode fonts.
(DataToEncode; 1) returns the human readable data with the check digit included.
(DataToEncode; 2) returns only the check digit.
This function will not create the Intelligent Mail Barcode.
RM4SCC(DataToEncode) IDAutomationRM Formats the output to print using RM4SCC fonts. Checksum calculated according to the mail sort customer bar-coding specification.
SpliceText(DataToEncode;
SpacingNumber; ApplyTilde)
Text font Returns text with a space inserted every SpacingNumber of digits to improve readability. If ApplyTilde is set to True, the tilde will be processed as described here.
UCC128(DataToEncode) IDAutomationC128 This symbology option calls the Code128() method with the Tilde option enabled and the FNC1 character in set C as required. It is often an easier method to use when encoding an even number of number digits. For example, to encode an SSCC-18 barcode, enter 00000123455555555558 as the data input. For more information, please visit here. Formats output to the Code 128 barcode fonts.
UPCa(DataToEncode) IDAutomationUPCEAN DataToEncode is a UPC-A number string of 11, 12, 13, 14, 16 or 17 digits with or without a check digit, add-ons are supported.  Formats output to the UPC/EAN barcode font. Entering incorrect data will create a barcode containing all zeros.
UPCe(DataToEncode) IDAutomationUPCEAN DataToEncode is a UPC-E number of 6, 7 or 8 digits or a UPC-A number string of 11, 12, 13, 14, 16 or 17 digits with or without a check digit, add-ons are supported only with 13, 14, 16 or 17 digits. Formats output to the UPC/EAN barcode font. Entering incorrect data will create a barcode containing "00005000000". UPC-E1 is supported when the first character is "1" instead of "0".

* NOTE: Interleaved 2 of 5 fonts dated May 1, 2001 or later must be used for Interleaved 2 of 5 functions. Code 128 fonts dated December 2000 or later MUST be used for Code 128 functions.

About the Free Barcode Font

IDAutomation offers a free, fully functional Code 39 barcode font. This product may be freely used by individuals and organizations that have gross annual revenue of less than $500,000 USD or are classified as nonprofit for tax purposes excluding government and military organizations. This product may also be freely used by educational organizations such as schools and universities. Any other use requires a purchase of IDAutomation's Code 39 Font Advantage Package to be properly licensed. IDAutomation also offers fully functional demo versions of their products available for download.

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